Registration and Housing

Registration, residence hall housing reservations, and payment of fees will be accomplished through a link to a secure website, which will go live in early February. The fees shown below are now finalized.

Registration Fees

		By April 15	April 16 - June 1	After June 1
Regular (Faculty, research scientists, post-docs)	Developed country	$495	$525	$555
	Developing country	$295	$315	$335
Students	Developed country	$295	$315	$335
	Developing country	$195	$215	$235
Accompanying adult (full session access and meals)		$270	$290	$310
Accompanying adult (barbeque and banquet only)		$130	$150	$170
Accompanying youth, 13-20 years (barbeque and banquet)		$70	$70	$70

Registration fees in USD. Fees include conference bag, program and abstract booklets, T-shirt, coffee breaks, poster session drinks, five lunches, mid-week barbeque, and banquet. Because the main Cornell campus does not have sufficiently large cafeterias, and disseminating our large group into Collegetown is very impractical, we were advised to provide lunches for participants and build the cost into the registration fee. Catered buffet luncheons will be served only to fully registered participants by a first-rate local caterer in Barton Hall. Coffee breaks, poster sessions, exhibitor displays, and the congress banquet will also take place in Barton. The mid-week Caribbean theme barbeque and music will take place in the North Campus Tent area.

Students will be asked to submit a letter from their advisor or department head verifying student status, type of degree program, and anticipated date of graduation. Letter writers must include their email address and the URL for their faculty webpage.

For delegates from developing countries to receive the reduced fee, mailing and institution addresses must be from a country on this list.

Accompanying adults (21+ years) are nonscientists who are traveling with or assisting a fully registered participant or exhibitor. They will not receive the conference bag, abstract and program booklets, or T-shirt, and have two registration options. The full access and meals option will allow them to attend the scientific sessions and obtain lunches, coffee breaks, poster session drinks, barbeque, and banquet meals. The limited option will allow them to attend the barbeque and banquet only. Individuals choosing this latter option, and youths 13 years or older, will have distinguishable badges that will not permit them to enter the congress lecture halls or obtain the congress coffee breaks, poster sessions, and luncheons. Children 12 and under are welcome to attend the barbeque and banquet at no cost.

Accompanying persons staying in the residence halls will be able to specify a roommate.

Housing

Residence Hall Options on North Campus
	Single Occupancy (per night)	Double Occupancy (per person per night)
Traditional Residence Halls	$38.50	$29.00
Air-Conditioned Residence Halls	$47.50	$38.50
Townhouse Apartments	$59.00	$43.50
Family Package	~$150

The traditional residence halls provide a low-budget option to delegates. These halls are older buildings without air conditioning. The new residence halls are air-conditioned and therefore will cost more. In some buildings, double and single rooms open onto a central hallway and restroom facilities are shared by 3-5 people. Other buildings have rooms arranged in suites of 4 rooms that share facilities. All residence halls have small social lounges, TV room, a larger common lounge, study rooms, kitchen, laundry, and wireless computer networking. Rooms will be outfitted with towel, bed linens, and blanket on the first day, and guests will have an opportunity to obtain fresh linens and towel mid-way through the congress. Laundry machines are available in the building at no charge.

Townhouse apartments are air-conditioned and have two bedrooms each with two single beds, a dining room, living room, bathroom and kitchen. The apartments contain basic furniture, including table and chairs, couch, stove, and refrigerator, but there are no cooking utensils. Some package deals in apartments will be offered to families with children, cost to be negotiated depending on age of children.

The main North Campus dining hall (called the Marketplace Eatery) is located on the top floor of the Robert Purcell Community Center. To keep it open during our meeting, when we will be the only group present, we had to guarantee that most participants staying in North Campus would dine in the Eatery for all meals other than the ones provided by the congress registration fee. The dining room is very nice and the food is quite good. Breakfasts will be automatically added to the cost of each night’s stay. We strongly urge participants staying in the residence halls to sign up for the dinner meal plan package. The cost will be based on your date of arrival. Other congress participants, for example, those staying in the local hotels, will also be able to sign up for the dinner meal plan package if they wish to dine with colleagues. If you have not signed up for these meal plans, you will not be allowed to enter the dining hall. Breakfast and lunch can also be purchased on campus at several smaller cafeterias, which will be open but providing minimal food services during the week of our congress. These cafeterias will close at 2 pm and therefore will not be available for dinners. There are also eateries in Collegetown at the other end of campus.

Accompanying children between 7-12 yrs of age will be charged half price for dining hall meals, and children under 7 are free.

Please note that an 8% sales tax will be added to the residence hall and dining room charges, but not to the registration fee.

Hotels

The three hotels below have reserved 80 rooms between them for our Congress. If you prefer a hotel room over a residence hall room (i.e., you would like a double bed), please book early because these rooms are very limited; it is unlikely you will be able to find another hotel room anywhere close to Ithaca because of the NASCAR auto racing event on Aug. 8-10, 2008. These three hotels are located about 10 minutes' drive from the North Campus area. We will run shuttles in the mornings and evenings between North Campus and this area of town, which also has some shopping and grocery stores. The double rooms offered at all three hotels have two large beds and can easily accommodate a family of three or four at the price shown. Contact the hotels directly by phone or through the website, and let them know you are coming for the ISBE Congress. The rates listed below are discounted for ISBE. You must book by July 1, 2008.

Econo Lodge
2303 N. Triphammer Road, Ithaca, NY 14850
Phone: (607) 257-1400
Fax: (607) 257-6359
Double room: $129 plus tax* per night
This is the budget option, complimentary breakfast is included in the room price. Close to shopping mall, YMCA, and grocery/drug stores.
Web site

Clarion Hotel
1 Sheraton Drive , Ithaca, NY 14850
Phone: (607) 257-2000
Fax: (607) 257-3998
Double room: $160 plus tax* per night for Sat and Sun, $120 plus tax* for Mon-Thurs
A medium-quality hotel. Has a swimming pool and full service restaurant. Breakfast not included in price. Not as close to grocery store, mall, and YMCA as the other two hotels.
Web site

Ramada Inn
2310 North Triphammer Road Ithaca, NY 14850
Phone: (607) 257-3100
Fax: (607) 257-4425
Double room: $160 plus tax* per night for Sat and Sun, $120 plus tax* for Mon-Thurs
Classiest of the three hotels, has a swimming pool, gym/fitness center, and full service restaurant. Breakfast not included in price. Directly adjacent to shopping mall, grocery store, and YMCA.
Web site

* Hotel tax is 13%; if participant has NYS tax-exempt status (US government employee or paying for housing with a federal grant), bring tax-exempt form documentation and this tax will not be charged.